Know who's available
before you
commit.
Taking on new work without a clear picture of your team's capacity is how good businesses get into trouble. Begin360's Resource Planning module shows you exactly who is allocated, who has room, and where the gaps are — across every active project and job at once.
One view of your whole team's capacity — not a guess
Most businesses find out someone is overloaded when a deadline slips or a team member says they can't take anything else on. By then, there's already a problem. The work was committed, the client expectation is set, and you're scrambling to fix it.
Resource Planning gives you a live picture of how your team's time is allocated across every active project and job — before you take on the next one. You can see who has genuine availability, who is at risk of burning out, and where you need to redistribute work or bring in additional support.
When a new quote is being built or a new job accepted, the capacity picture is right there. You know whether you can deliver before you commit — not after.
Live capacity across every person and role
See each team member's allocated hours against their available hours in real time, updated automatically as projects and jobs are assigned or completed.
Overallocation flagged before it becomes a problem
Get a clear signal when someone is approaching or exceeding capacity — so you can redistribute work before deadlines are at risk, not after they've been missed.
Forward visibility, not just today
See how capacity looks over the coming weeks and months — so you can make smart decisions about quoting, hiring, and workload distribution well in advance.
Connected to projects, jobs, and scheduling
Allocations flow directly from your project and job assignments — no separate spreadsheet to maintain. When work changes, the capacity picture updates automatically.
What's included ?
Everything you need to plan your team's workload with confidence — from day-to-day visibility to forward capacity planning and utilisation reporting.
Capacity calendar by person and team
See allocated vs available hours for each team member in a weekly or monthly view. Spot gaps and pressure points across the whole team at a glance.
Allocation by project and job
Assign specific hours to each team member against the project or job they're working on. Allocations are visible in both the resource view and the project view simultaneously.
Overallocation alerts
Anyone exceeding their available hours is flagged automatically — with a clear view of which projects are contributing to the overload, so you know exactly where to adjust.
Forward capacity planning
View capacity projections 4, 8, or 12 weeks ahead based on current allocations and scheduled work. Understand whether you have the headroom to take on new work before you quote for it.
Drag-and-drop reallocation
Redistribute work between team members directly from the resource view. Move allocations between people or adjust hours without touching the underlying project or job records.
Role-based capacity planning
Plan capacity by role as well as by person — useful for quoting and headcount decisions when you know the type of resource you need before you know the exact person.
Leave and availability management
Factor in planned leave, part-time schedules, and public holidays so your capacity picture is always accurate — not based on the assumption everyone works five full days every week.
Utilisation reporting
See billable vs non-billable utilisation by person, team, or period. Understand where time is going and how that compares to your targets — over any date range you need.
Linked to quoting and scheduling
When a new quote is being prepared, check available capacity before committing. When a job is scheduled, allocations update automatically — no manual syncing between systems.
See where your capacity is going, weeks before it becomes a problem
| SUPPLIER | EXPIRES | STATUS |
|---|---|---|
|
12 May
Weekly load projection
|
70% | |
|
19 May
Weekly load projection
|
⚠ Marcus over | 105% |
|
26 May
Weekly load projection
|
85% | |
|
2 Jun
Weekly load projection
|
✓ Room for new work | 60% |
|
9 Jun
Weekly load projection
|
✓ Room for new work | 40% |
|
16 Jun
Weekly load projection
|
✓ Room for new work | 30% |
Capacity Alert: Adjust allocations on week commencing 19 May to balance Marcus' overload.
Which industries use this module?
Resource Planning is used wherever work is delivered by people — consultants, tradespeople, project teams, field technicians. Any business that needs to know whether it has the capacity to take on the next job before committing.
Explore the full suite
Resource Planning works at its best when connected to project management, scheduling, quoting, and time tracking. Here's what else is available.